/ Accountants & Bookkeepers

How to Help Your Clients Choose the Right 401(k) Plan

Okay, so maybe your client has asked you if they should offer a 401(k). Or maybe you’ve suggested that they offer one. Either way, do you really know how to help them pick the right plan? There are lots of variables to consider, so you’ll want to be familiar with all the angles.

Note that this article is part two of a three article series designed to help accountants and bookkeepers with their small business clients. If you’d like to learn more about why you should be prepared to advise clients about retirement plans — or need answers to clients’ most common questions — check out our other two articles:

What should acountants look for in a 401(k) provider?

When a business chooses to offer a 401(k) plan, there are a number of responsibilities that need to be accounted for. Some full-service 401(k) providers handle most or all of these responsibilities, or plan sponsors can use multiple vendors and/or take on some of the work themselves.

These are the tasks that need to get done to offer a plan and keep it compliant:

Plan design and setup: Prepare required plan documents, coordinate contributions with your payroll provider and custodian.

Enrollment and education: Manage participant eligibility and enrollment, explain your plan to employees, educate them on investment options, and give them required information, notices and disclosures.

Administration and recordkeeping: Deposit contributions and deferrals with the custodian, and keep track of all transactions and balances.

Distributions & Benefit Payments: Administer participant and beneficiary benefit distributions, loans, hardship withdrawals, required minimum distributions and Qualified Domestic Relations Orders.

Compliance and reporting: Prepare and file IRS Form 5500 and schedules annually, perform annual nondiscrimination testing and manage any compliance-related refunds

Investment management: Choose a diverse selection of investments. Ensure investments are selected and maintained with the best interests of employees in mind.

In advising a client, you should be looking to help them find a provider that does all of these things well — and at a reasonable cost to the business and plan participants. For example, many providers pass a lot of their expenses on to employees through high fees on assets under management. Others charge additional fees for certain aspects of their service — like annual Form 5500 filing — or outsource portions of their service to other providers who charge their own fees.

Here’s a complete checklist of what to look for in a provider (and a rundown of what Guideline does):

401k checklist for accountants
401k checklist for bookkeepers
401k fee benchmarks

Get a printable checklist here.

In addition to the responsibilities above, you may also want to look for a provider that makes it easy to manage the 401(k) plans of multiple clients. When you’re looking at providers, you may want to ask whether they have a single interface to keep all your clients organized. Or whether their service automates some of the administration by integrating with the accounting or payroll software you use.

As an example of what’s possible, see how we help accountants and bookkeepers. And on behalf of your clients and their employees, thanks for putting in the due diligence to find a provider that will help them meet their retirement goals. You can learn more in parts one and three of this series:

This content is provided for informational purposes only and is not intended to be construed as tax advice. As a tax professional, it is your responsibility to ensure you understand tax regulations and take your clients’ unique circumstances into account when furnishing tax advice.